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Document Authentication and Legalization Proceduresand Fees
Quite often, Canadian citizens and business persons require that certain documents be "legalized" or "authenticated" so that they can be used in Ukraine. The procedures to be followed depend on the nature of the documents and are similar to the requirements of all other governments throughout the world.
Notarization
If the document is in the Ukrainian language and requires merely notarization, then it may be signed by the signatory person before a Ukrainian consular officer at the Consulate General who will thereafter notarize it. The fees for such notarization (notarization of the signature) are $ 30 CAD per the signature on the document. If the document affects ownership of apartments or other "realty" (power pf attorney) then the fee is $ 50 CAD. This procedure is known as the "notarization" process and is substantially similar to the procedures followed here in Canada.
Other notarization fees
Notarization of powers of attorney (of any kind), wills is $50 CAD. Notarization of statements (of any kind) is $30 CAD per one signature on the document. Notarization of copies of documents is $ 30 CAD per page.
Authentication by the Department of Foreign Affairs and International Trade of Canada
All other documents which are issued by Canadian governmental or provincial entities, or which are business documents or are documents which have been previously notarized in accordance with the procedures of the various provinces must be "authenticated" by Department of Foreign Affairs and International Trade of Canada, Authentication and Service of Documents Section (JLAC). The address is: 125 Sussex Drive Ottawa, Ontario K1A OG2, for inquiries call: (613) 992-6602 or by the Management Board of Cabinet (Ontario), Official Documents Services, located at 77 Grenville Street, 9th Floor, Toronto, Ontario, M5S 1B3, for inquires call: (416) 325-8416.
For inquiries in other provinces call: (250) 287-4376 - Province of British Columbia; (780) 427-5069 – Province of Alberta; (306) 787-2951- Province of Saskatchewan.
Authentication by the Consulate General
After a document has be so authenticated by the Department of Foreign Affairs and International Trade of Canada, it may then be submitted to the Consulate General for "authentication".
- Each document should be submitted to the Consulate General for legalization with one clear photocopy of each page,
- The Consulate General will legalize only those documents which are duly authenticated by relevant Canadian authorities as outlined above.
- The fees for legalization are:
- For private persons - $ 50 CAD per each document;
- For legal entities - $ 160 CAD per each document.
- Legalization processing time is five business days.
- Fees are accepted in form of money order or certified company cheque only.
ALL DOCUMENTS ARE RETURNED BY REGULAR
MAIL UNLESS A PREPAID AIR BILL IN ENCLOSED
(For example: Federal Express, UPS, etc.) Expedited Service At the specific request of a submitting party, documents will legalized on the working day of their receipt by the Consulate if received before 12.30 PM or on the following business day if they are delivered to the Consulate by mail or courier service after 12.30 PM. The fee is doubled for "RUSH" legalization.
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